instructions to the poster presenters
14 - 16 June 2022
Virtual meeting
instructions to the poster presenters
+++ Last chance to register your attendance at:
https://inavsymposium.com/register-attendance/ [If you are not registered you won’t have access to the poster presentation and the practise session.]
+++ See the iNAV 2022 webpage for the latest schedule: https://inavsymposium.com/program/
Practise session MONDAY June 13:
8-9AM (EDT), 5-6AM (PDT), 2-3PM (CET) 10-11PM (AEST) and 2-3PM (EDT), 11-12AM (PDT), 8-9PM (CET) 4-5AM (AEST)
What you need:
- A desktop/laptop with a microphone and camera [Tablets and mobiles are not supported.].
- A web browser [Chrome or Firefox recommended, Safari has limited support only].
- We strongly recommend using headphones to help prevent feedback.
- Click on the link and sign in to iNAV at gather.town with your e-mail address (the one you used for your registration): https://app.gather.town/app/hZmY15bdBmT4veOz/inav2022.
- Receive a 6-digit code to your e-mail address and enter this code. If you don’t see it, please check your spam folder.
- Before you can enter, you will be prompted by your browser to permit camera and microphone access – choose “allow”, then select “Join the Gathering”.
- Click “Skip tutorial“ and you will automatically enter the iNAV2022 virtual space in gather.town.
- On the login screen enter your full name, so that others can identify you inside the gathering and please add “-Presenter” at the end of your name. For example: John Smith-Presenter.
- General instructions and a map on how to use gather.town can be found here: https://inavsymposium.com/instructions-for-attendees/
- Follow the red line and go into your poster room (Day 1, 2 or 3).
- Find your poster and step on the grey carpet area. Here you can try screen sharing, presenters mode, magnifying glass, send messages,…
- If you need help, search us on the participants panel (tag [ADMIN]).
Present your poster
Follow steps 1-12 from the guideline to the practise session.
At the day of your poster presentation, make sure you are available on the grey carpet area of your poster at least 5 min before the start of the poster session.
- Tuesday June 14, 18:30 – 20:30 (CET) (Session 1)
- Wednesday June 15, 18:30 – 20:30 (CET) (Session 2)
- Thursday June 16, 18:30 – 20:30 (CET) (Session 3)
Posters will be available for viewing all three days of the conference, but you will only need to be present at your poster for 1 of the 3 days. You can check your poster’s allocation here.
The posters will be pre-loaded by June 12th and placed in the virtual conference centre similarly to what happens in an in-person conference. To interact with a poster, attendees can move their avatar close to the poster and press the “x” key to enter a full-screen view. 
While viewing the poster, they can interact with the presenter. Please note that the upper left corner of each poster area contains the spot dedicated to the presenter where she/he needs to place her avatar. The posters private spaces look like this: 
When your avatar is in the private space of a poster, all other conference attendees in the same space will be able to see and hear you through your webcam and microphone. Interaction is possible only with people in this space and not the neighbouring area. This mechanism promotes conversation with the presenter without disturbing conversation going on at other posters. When you interact with the embedded image, the image will open in full-screen mode. 
After interacting with an embedded image, you and anyone else who has opened the image may use the “Presenter Mode” tool on the right-hand side to click and indicate specific areas of the image or poster that you are discussing. Everyone who has the image open will see the locations that you click on while in Presenter Mode. The indication will appear as a small coloured circle that will disappear after a few seconds. 
Each presenter can share his screen with all the people around by clicking on the Screen Sharing button placed in the center of the Control Bar, at the bottom of your screen. If you would like to use such a feature, check your browser permission: https://support.gather.town/help/screensharing. 
Submit your poster file
Be careful to check your poster’s allocation here. A number identifies each poster on the Gather.town map and the conference program. Please join your live poster session on Gather.town at least 5 minutes before it starts. Right now, Gather is best supported in Chrome and Firefox on a desktop or notebook. Safari on desktop is in beta has limited support. Poster presenters will need to send us BEFORE JUNE 09 a poster following the formatting requirements of GatherTown:
- File format: PNG or JPEG
- Width: 1980 px
- Height: 1080 px
- Landscape format
- Maximum file size: 3 MB
- Minimum font size: 16 px
- No transparent background
Please email your poster to mail@inavsymposium.com no later than JUNE 09, by using the subject “iNAV2022 Poster [Submission ID]”, replacing SubmissionID with the identifier of your submission and using the same identifier to name the poster file in your enclosure (e.g., “1.png” for submission #1).
